Scientific Program Manager
Sofia, Bulgaria
Full Time
Experienced
#LI-HYBRID
Scientific Program Manager
Why Kenes:With over 60 years of expertise, Kenes Group is a global leader in creating and managing international conferences. As a Professional Conference Organizer (PCO), Association Management Company (AMC), and Continuing Education Provider (CPD/CME), we specialize in delivering world-class medical and scientific events that connect professionals, inspire collaboration, and drive progress. Our 250 team members work across the globe, combining creativity with precision to design experiences that matter. At Kenes, we value teamwork, personal growth, and work-life balance — building an environment where people can thrive both professionally and personally.
Job Summary:
Are you a detail-driven professional with a passion for global collaboration and managing high-level, content-rich programs? In this role you will play a key part in organizing and managing programs for leading international medical and scientific conferences – and other professional fields.
You will be part of a dedicated project team, working closely with scientific chairs and committees to guide complex programs from conception through execution. This includes coordinating all aspects of the program development, managing communication with clients, speakers, and participants, and overseeing related logistics.
This position is ideal for someone who wants to build expertise and long-term relationships with global stakeholders, and who thrives in a highly collaborative, fast-paced, and detail-oriented environment.
Responsibilities:
- Support the preparation and management of all aspects of the scientific program, including program proposals and submissions
- Manage communication and logistics for VIPs, committee members, and invited speakers, including program requirements, travel arrangements, and reimbursement approvals
- Coordinate scientific meetings with Congress Co-Chairs and committees
- Manage written communications and publications (promotional, print, and online) related to the program
- Create, edit, and proofread English content for conference publications
- Oversee the scientific program across digital platforms (e.g., abstract systems, mobile apps, virtual platforms, webcasting, recordings, voting), including updates and quality assurance
- Manage the program onsite, including faculty interactions, last-minute changes, and smooth event execution
- Plan and prioritize tasks efficiently while adhering to tight deadlines
Requirements & Experience:
- Minimum 2 years of professional experience in program management, project coordination or a similar event planning role (experience with scientific or medical conferences is a plus);
- Strong written and spoken English – Professional level;
- Proficient in Microsoft Office (Word, Excel, PowerPoint); familiarity with additional software for program management, content platforms, CMS (WordPress, website back-office editing) and virtual/online event tools is an advantage
- Strong interpersonal and communication skills to interact with global stakeholders including scientific chairs, committees, speakers, and participants
What we offer:
- Competitive salary and full-time labor contract.
- Flexible benefits program: food vouchers, optional additional health insurance, corporate discounts, etc.
- Fixed working hours (Monday-Friday).
- Hybrid working mode, excellent office location, and free shuttle bus from the metro station to the office.
- Gifts for special occasions, fruits, massages, and yoga classes in the office once per week.
- Real opportunities for professional development in a leading international company.
- Friendly team culture that promotes initial and continual professional education and team collaboration.
- Regular team events.
- Refer a friend program.
Only short-listed candidates will be contacted.
All documents will be treated with the strictest confidentiality!
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